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Not even a mapfag, but I think I can help you in regards to surveys, etc. Don't expect too much though.
>the actual map concept survey (make sure that the winning concept is possible on rpgmaker)
>sketch (concept art) EVERYBODY agrees on (pre-survey/concept art survey)
>"oh wow, I'm gonna need tiles for that!" -mapfags
>"I've got you covered, m8" -tilefags
>mapfags come up with maps
>maps get surveyed against each other WITH NO POSSIBILITY of another "minor edits" survey or a resurvey.
>done. Most people are happy.
At least, this is how I'd do it.